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Administrative Assistant

SPY 2 - New Museum

SUMMARY

The International Spy Museum (SPY) is in search of an Administrative Assistant. They will be responsible for providing administrative support including minor data entry to help ensure digital files are complete, organized ,and maintained as needed. Must have an acute attention to detail and embrace the importance of confidentiality. Will assist with research and various other clerical duties as needed. Part-Time 15-30 hours/week M-F, 9-5. 

 

ESSENTIAL RESPONSIBILITIES

·         Provide administrative and clerical support to the department

·         Compile and sort invoices and documents

·         Scan, mail, file, and name PDF files

·         Open and sort daily department mail

·         Collect and maintain W-9 files

·         Continued review of digital storage for completeness

·         Update recorded information as needed; ensure proper documentation is obtained and filed appropriately

·         Additional duties as assigned

 

MISSION REQUIREMENTS

·         Associate or Bachelor’s degree desired

·         Competency in MS Office and databases

·         Strong attention to detail, administrative accuracy, and data management skills

·         Ability to maintain confidentiality, prioritize, and maintain organization

·         Articulate sensitive information within the department

·         Previous experience with handling confidential information

 

EXPERIENCE/EDUCATION

  • 3 + years’ experience in Proven work experience as a Project Coordinator or similar role.
  • Experience with project administration on commercial projects for public use, such as a museum, library, arts facility, etc.
  • Associates or Bachelor’s Degree.
  • Knowledge of Microsoft Office, Excel, Word, and Adobe Acrobat.

To apply for the Administrative Assistant position, please submit a resume and cover letter to:  humanresources@spymuseum.org. Please include Administrative Assistant to the subject.  

EOE/MF