Reference Library Internship


The International Spy Museum is an independent nonprofit organization dedicated to educating the public about the world of espionage and intelligence through exhibits, educational programs, special events, and public outreach. Our Exhibitions, Collections, & Special Projects department seeks an intern to assist with updating and upgrading our Reference Library.

The Reference Library Intern will assist with cataloging, arrangement, and assessment of our library materials, including both new acquisitions and the existing collection. This contracted position works closely with the Collections Manager/Registrar to improve staff access to The Spy Museum’s large collection of reference books, periodicals, manuscripts, and A/V materials, and facilitate the collection’s continued growth.


Subject to Adjustment by Mutual Agreement

Working closely with the Collections Manager/Registrar, this work will focus on the following projects and deliverables (with the understanding that this ongoing project will not be finished before the internship ends):

Update Library Catalog

  • Catalog recently acquired materials into the existing database (ResourceMate)
  • Identify Dewey Decimal Classification (DDC) information for new and existing materials
  • Improve catalog record description, subjects, and search terms

Physical Reorganization

  • Arrange materials by DDC number and update Library catalog with new location information
  • Physically label materials with DDC number

Develop Procedures for Access and Collecting Strategies

  • Research and recommend best practices for facilitating access, including check-in and check-out procedures, book tracking, etc.
  • Work with the Spy Museum Historian to survey the content of the collection; identify strengths and weaknesses; research potential additions

Education Requirement

This internship is open to anyone currently pursuing their post-secondary pathway, including undergraduates, graduate students, and persons seeking a professional certificate or an associate degree. Students pursuing, or planning to pursue, an Information or Library Science degree are strongly encouraged to apply.

Our Ideal Candidate Will Identify as:

  • Detail-oriented, organized, and interested in problem-solving.
  • Familiar with basic issues of library and reference work.
  • Dependable, responsible, and self-motivated.
  • Professional and approaches challenges with a positive attitude.
  • An effective communicator who enjoys working in a team environment but can also easily tackle independent projects.

Hours and Compensation*

Fall 2022 Internship

  • 240 hours over approximately 10 weeks.

*The internship terms listed are for general reference. Weekly hours and schedule will be determined based on department need and the student’s academic schedule. Interns should complete no fewer than 240 hours over the duration of the internship.

  • This is an unpaid internship with no expectation of compensation. The internship does not entitle, nor guarantee, the intern employment at the conclusion of the internship.
  • The International Spy Museum offers academic credit for this internship. The Museum will work with the intern to complete all necessary forms to receive credit, but the intern is responsible for making all appropriate arrangements with their school.

How to apply

For consideration, please submit application materials online. This internship requires a resume, cover letter, and one letter of recommendation to be submitted by Friday, August 19, 2022.