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Event Coordinator

Summary:

The Events Coordinator works closely with the Sales team regarding event planning, facilitation, and execution. The Events coordinator administrates all events specifically for the Event Logistics team.

Responsibilities:

  • Books internal events in Siriusware for all department meetings and events. 
  • Helps to manage bookings in Siriusware for other departments’ internal meetings. 
  • Processes full and partial payments for all events including upsells.  Additionally, oversees types and frequencies of all client payment methods.   
  • Books SPY characters and speakers for events.  
  • Serves as contract management liaison to clients ensuring complete execution of all agreements from start to finish. 
  • Ensures that all check requests have been submitted by date of event.
  • Compiles all paperwork for Event Captains and assembles “Event Captain Binders”.
  • Creates and submits proofs relating to signage to clients for approval.
  • Oversees printing of client’s signage.
  • Manages monthly catering commission reports. 
  • Manages day-time events for clients (daytime events are defined as those occurring between the hours of 8:00am-5:00pm).
  • Submits Help Desk /Facilities requests for all events.
  • Stocks site visit bags for both Sales and Logistics teams.
  • Manages linen orders and invoicing. 
  • Runs quarterly event report.  
  • Provides additional support the Sales team as needed and only approved by Private Events Manager.
  • Other duties may include: site visits, collaborating with other departments on internal events, inputting data into CRM, managing all internal linen and equipment inventory, working with the Sales Assistant on various tasks. 

Mission Requirements:

  • Four-year college degree
  • 1-2 years in events coordination 
  • Events coordinator possesses strong, effective communication and computer skills including a complete understanding of the Microsoft Office Suite and of CRM systems (Salesforce.com is a plus) 

Mission Schedule

  • The standard work hours are 9am to 6pm Monday thru Friday.  Frequent duties outside the standard work hour are needed to support events.  Flexible schedule needed.
  • To apply for the Event Coordinator, please submit a detailed cover letter and resume to humanresources@spymuseum.org.

As part of the interview process, you will take an assessment. 

EOE M/F