The Development and Membership Assistant will provide administrative assistance to the Development and Membership Department including scheduling meetings, managing databases for both donors and members and providing administrative support for Development and Membership staff.
Knowledge, Skills and Abilities Required
Advanced knowledge of Microsoft Office, specifically Excel, Word and PowerPoint
Experience in Salesforce and/or Sirius ware
Represents the company in a professional manner to other team members and stakeholders
Exercises good judgment
Self-starter with the ability to multi-task and meet deadlines
Interest for Donor/Member relationship a priority
Skilled at interfacing with varying internal and external stakeholders
Strong oral and written communication skills
Detail oriented with strong organizational skills
Experience with document coordination/creation
Experience with event coordination
Manage and maintain donor and membership databases including deduping, updating and correcting database records
Process donations and prepare acknowledgement letters and other correspondences
Maintain foundation, corporation and individual donor files
Create monthly fundraising, membership and round-up reports and other database reports as needed
Coordinate production and mailing of fundraising appeal letters
Handle all administrative details associated with any fundraising committees (e.g., prepare and distribute notices, agendas, minutes, etc.)
Regularly monitor and research potential donor websites and identify donor opportunities matching the work of the International Spy Museum.
Assist the Vice President of Development and Membership with writing concept notes, project ideas and project proposals and ensure their timely submission
Aid in organization and logistic of cultivation events including working with caterers and event space coordinators
Assist in the coordination of donor site visits
Handle administrative functions for the department including scheduling department meetings, coordinating catering for meetings, ordering supplies, preparing donor packets, and handling mailings
Support the Vice President of Development with coordination of her calendar for events and donor meetings
Manage and continuously update the donor wall
Regularly review donor and sponsorship materials to ensure it is up to date and accurate
Perform all other related duties as assigned
Minimum Education Required
Minimum Experience Required
Minimum of three years development and/or membership administrative experience, preferably in a fundraising or sales department. Experience in working in a fast-moving environment and meeting deadlines.
HOW TO APPLY
Please send the cover letter and resume to email@example.com. Please use Development and Membership Assistant in the subject line. No phone calls please.