Accounting AR/AP Associate

The Accounting AR/AP Associate primary responsibility in the finance department is to:

  • Review and reconcile daily receipt of cash / credit cards
  • Processing non-inventory vendor / contractors’ invoices
  • Processing employee business expense reimbursements and company credit card reconciliations.

Essential Responsibilities

  • Perform Accounts Receivable activities including reconciling daily credit card and cash deposits, resolve cash / credit card discrepancies, lead on working with merchant processors and internal IT department as it related to AR salespoint system issues.
  • Responsible for cash logistics and managing bank/armored car supplies.
  • Perform Accounts Payable activities including processing vendor invoices, responding to payment inquires, processing credit applications, processing employee expense reimbursements, processing employee credit card reconciliations, and resolving payable discrepancies.
  • Responsible for outstanding check register maintenance and preparation of DC’s Annual unclaimed property report.
  • Maintain updated and accurate AP and AR reports.
  • Mail, scan and file vendor/contractor payments.
  • Responsible for maintaining actuate vendor/contractor records and ensure proper documentation such as W9s are obtained and filed.
  • Prepares and distributes annual 1099’s.
  • Ensuring all vendor expenses are processed in accordance with company policy.
  • Responsible for ensuring only complete, correct and properly approved vendor/contractor payment request are processed.
  • Prepares and records miscellaneous cash and check deposits.
  • Responsible for monthly safe audits.
  • Assist in annual financial audit preparation.
  • Other duties and special projects as assigned by the Controller.

Minimum Education Required

  • High School Graduate with four or more years of experience in AP and AR.
  • OR Associate degree in accounting or finance with two years’ experience in AP and AR.
  • Microsoft Dynamics GP 2018 experience preferred.
  • Paper Save and Netopia experience a plus.
  • Microsoft SharePoint experience a plus.
  • Good computer skills including Microsoft Office with expertise in Excel a must.
  • Direct experience in AP with vendor invoices and expense reports.
  • Direct experience in AR with credit-card reconciliations.

Knowledge, Skills and Abilities Required

  • Ability to manage a vigorous set of deliverables through to completion.
  • Must be flexible and work as a team-player within the department.
  • Well-developed team skills, unquestioned integrity, and the experience, confidence and presence to effectively handle interpersonal relationships and sensitive financial issues.
  • Demonstrated ability to work independently, perform several functions simultaneously and to prioritize work..
  • Ability to work and interface with productively with all levels of management.
  • Strong organizational and time management skills with a keen ability to prioritize and multi-task.
  • Ability to adhere to and meet deadlines.
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation.
  • Ability to maintain a high level of confidentiality.
  • Excellent communicator (oral and written) including the desire to ask questions and learn from co-workers.
  • Strong administrative and data management skills.
  • Ability to raise issues proactively and in a timely manner.

TO APPLY:

Submit a detailed cover letter, copy of your current resume and references to humanresources@spymuseum.org. Please include Accounting AR/AP Associate in the subject line.

EOE M/F