Reviews, reconciles, and codes all retail invoices for payment. Reconciles all vendor statements, answers all vendors inquires, and investigates any vendor problems. As needed, works with management and accounting to prioritize payments, and maintains documentation of all submissions to accounting. Prepares & processes all pre-payments for vendors. Processes all store transfers, and mark outs and assists with other accounting and bookkeeping needs.
ESSENTIAL DUTIES & RESPONSIBILITIES
Reviews invoices for merchandise, supplies, services and equipment submitted by vendors. Works with receiving manager and buyer to verify receiving documents and discrepancies to ensure accuracy of invoice payments. Prepares documentation that assigns and records the accounting fund code and cost figures for merchandise. Using an automated computer program, inputs detailed financial data and produces a check requisition report that authorizes payment. Maintain accurate off-site inventory by processing all transfers and related paperwork.
Maintain accurate, comprehensive financial data, files and records to produce a variety of revenue and expense reports that are distributed to the Retail Managers and Corporate accounting office.
Prepares correspondence and written justifications as required for vendors, Corporate accounting office, or internally to retail store staff.
Performs other related duties and responsibilities as required or assigned.
MINIMUM EXPERIENCE REQUIRED
High School degree. College coursework desired and Bachelors degree in accounting or business preferred.
Demonstrated ability to work independently, perform several functions simultaneously and prioritize work; retail bookkeeping and accounting experience preferred. Must be flexible and work as a team player within the department and museum.
SKILLS AND ATTRIBUTES
Basic accounting and bookkeeping skills (1 -3 years recent experience required)
Ability to reconcile and balance accounts
Ability to analyze financial data
Experience with Great Plains accounting software
Proven ability to work collaboratively with others
Excellent communication skills, verbal and written
Excel, Word, and Outlook intermediate level competency
Ability to make decisions and resolve problems independently
Ability to work with multiple projects and priorities simultaneously
Strong organization skills
All work is on-site, P/T, Monday - Friday
HOW TO APPLY
To be considered, please submit a Notification to Apply Form attached to your cover letter and resume to the Human Resources Department, or you can e-mail it to: email@example.com; please include Accounting Clerk in the subject line.